Administrative assistant

Apex Medical Clinic Inc. based in 5486 Falsbridge Drive NE, Calgary, AB T3J 5H4 is inviting applications from suitable candidates for the position of Administrative assistant who are self-motivated and have good interpersonal skills. The candidate who got selected will be required to start work as soon as possible. The vacancies refer to Permanent employment or Full time job. The candidate must be available to work during flexible hours. The position of Administrative assistant has been approved by the LMIA (Labour Market Impact Assessment).

Employer Name: Apex Medical Clinic Inc.
Position: Administrative assistant
No. of vacancies: 2
Salary: $28.00 hourly / 35 to 40 hours per week
Employment type: Permanent employment, Full time
Location: 5486 Falsbridge Drive NE, Calgary, AB T3J 5H4

Job Description

  • The candidate will be expected to plan and coordinate seminars, conferences, and other events.
  • The candidate will be expected to train other employees.
  • The candidate will be expected to record and prepare minutes of meetings, seminars, and conferences.
  • The candidate must determine and implement office procedures and routines.
  • The candidate must schedule and confirm appointments.
  • The candidate will be in charge of answering phones and forwarding phone calls and messages.
  • The candidate must respond to electronic inquiries.
  • The candidate will be required to compile data, statistics, and other information.
  • The candidate will be in charge of ordering office supplies and keeping inventory.
  • The candidate will be responsible for opening and distributing regular and electronic incoming mail and other material, as well as coordinating information flow.
  • The candidate will be expected to set up and maintain manual and computerised information filing systems.
  • The candidate will be in charge of typing and proofreading forms and other documents.
  • The candidate will be expected to oversee the preparation of reports.
  • The candidate must manage contracts.
  • The candidate will be responsible for assigning, coordinating, and reviewing projects and programmes.

Job Requirements

  • The candidate should be fluent in English language.
  • The candidate should have minimum qualification of Secondary (high) school graduation certificate.
  • The ideal candidate will have at least 1 to less than 7 months of experience in a related industry.
  • The candidate must be capable of supervising 3 to 4 and 5 to 10 people.
  • The candidate must be able to multitask.
  • The candidate should be accurate.
  • The candidate must have excellent oral and written communication skills.
  • The candidate must be well-organized.
  • The candidate should be reliable.
  • The candidate should be a good team player.

Experience and specialization

Computer and technology knowledge

  • The candidate must be familiar with Electronic medical records, Google Docs, Electronic scheduler, Accounting software, Microsoft Access, Microsoft Excel, Microsoft Office and Microsoft Word.

Area of specialization

  • The candidate must be knowledgeable about reports and records, contracts, and statistics.

Additional information

Security and safety

  • The candidate must have a basic security clearance.

Transportation/travel information

  • The candidate has access to public transportation.

Work conditions and physical capabilities

  • The candidate should be able to work in fast-paced busy environment.
  • The candidate should be willing to work under pressure.
  • The candidate should be required to perform repetitive tasks on frequent basis.
  • The candidate should have an eye for details.
  • The candidate must be able to handle a large case load.

How to Apply

If you are interested in applying, apply through the given options.

By email

[email protected]

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