Office administrator

Dynamic Engineering Ltd based in St. John’s, NL inviting applications from suitable candidates for the position of Office administrator who are self-motivated and have good interpersonal skills. The candidate who got selected will be required to start work as soon as possible. The vacancies refer to Permanent employment and Full time job.

Employer Name: Dynamic Engineering Ltd
Position: Office administrator
No. of vacancies: 1
Salary: $15.00 to $25.00 hourly for 75 hours bi-weekly
Employment type: Permanent employment, Full time
Location: St. John’s, NL

Job Description

  • The candidate will be required to collaborate with customers, architects, and engineers on plans and specifications.
  • The candidate will be required to prepare payroll.
  • The candidate will be expected to manage accounts payable.
  • The candidate will be expected to manage accounts receivable.
  • The candidate shall be accountable for carrying out the administrative activities of the establishment.
  • The candidate will be responsible for supervising and coordinating office administrative procedures.
  • The candidate would be in charge of reviewing, evaluating, and implementing new administrative procedures.
  • The candidate will be expected to respond to website visitors’ and website designers’ requests for assistance and information.
  • The candidate will be in charge of establishing work priorities, as well as ensuring that procedures are followed and deadlines are met.
  • The candidate will be responsible for coordinating and planning office services such as accommodation, relocation, equipment, supplies, forms, asset disposal, parking, maintenance, and security.
  • The candidate will be responsible for assisting in the preparation of the operating budget as well as maintaining inventory and budgetary controls.
  • The candidate will be in charge of compiling data and preparing periodic and special reports, manuals, and correspondence.
  • The candidate will be in charge of enforcing policies and procedures pertaining to the release of records in the course of processing requests under government access to information and privacy legislation.
  • The candidate should keep the databases in check and update them regularly.
  • The candidate should be able to handle phone calls and all related correspondence.
  • The candidate would be responsible in ensuring adherence to relevant company procedures and policies.
  • The candidate will be required to respond to electronic enquiries.
  • The candidate will be responsible for opening and distributing regular and electronic incoming mail and other material, as well as coordinating the flow of information.
  • The candidate would be in charge of set up and maintain manual and computerised data filing systems.
  • The candidate would be in charge of submitting reports on time and preparing presentations or proposals as needed.
  • The candidate will be expected to carry out routine clerical duties.
  • The candidate will be expected to perform administrative and clerical tasks (record keeping, scheduling etc.).
  • The candidate will be required to provide quality customer services and maintain high standard of professionalism.

Job Requirements

  • The candidate should be fluent in English language.
  • The candidate should have minimum qualification of College or CEGEP or equivalent experience.
  • The ideal candidate should have a minimum 5 or more years of working experience in similar industry.
  • The candidate should have strong presentation skills.
  • The candidate should have excellent time management skills and the ability to prioritize work.
  • The candidate should have strong organizational skills with the ability to multi-task.
  • The candidate should be able to work independently and as part of a team.
  • The candidate should be organized and flexible in nature.
  • The candidate should give importance to values and ethics.
  • The candidate should have excellent oral and written communication.
  • The candidate should be punctual.
  • The candidate should be a good team player with enough interpersonal and judge-mental skills.
  • The candidate should have a professional appearance and a pleasant demeanour.
  • The candidate should be energetic with a positive attitude.
  • The candidate should be accountable.
  • The candidate should be authentic.
  • The candidate should be reliable.
  • The candidate must be able to complete complex administrative tasks with minimal supervision.
  • The candidate should tackle administrative responsibilities with care.
  • The candidate should have excellent customer service skills.
  • The ideal candidate will be creative and have strong problem-solving abilities.
  • The candidate should have leadership skills to take control of a situation and make quick decisions when necessary.
  • The candidate must be able to work with sensitive information.
  • The candidate would be in charge of handling confidential information.
  • The candidate should be client focused.

Area of Work Experience

  • The ideal candidate will have prior experience in business administration or management.

Business Equipment and Computer Applications

  • The candidate should be proficient in Microsoft Office tools – Excel, Word, Powerpoint, Windows and Outlook.
  • The candidate having hands on experience in Spreadsheet, Electronic Scheduler, Electronic Mail is an added advantage.
  • The ideal candidate will have hands-on experience with accounting software and Quick Books.
  • The candidate must be knowledgeable about social media.

Area of Specialization

  • The candidate should be knowledgeable about Accounting, Reports and records, Marketing, Invoices, Financial statements, Correspondence, Contracts, Charts, tables, graphs and diagrams.

Work Setting

  • The candidate will be required to work in Private sector.

Security and Safety

  • The candidate should have a thorough Criminal record check.
  • The candidate should be bondable and easily communicate.

Work Conditions and Physical Capabilities

  • The candidate should be able to work in fast-paced busy environment.
  • The candidate should be willing to work under pressure.
  • The candidate should have an eye for details to submit work or send communications without error
  • The candidate should be required to perform repetitive tasks on frequent basis.
  • The candidate must finished the work with in the given time line.

Computer and Technology Knowledge

  • The candidate should be well-versed in Multimedia software.

Project and Personnel Management Skills

  • The candidate should be knowledgeable about Office management.

Benefits

  • Health, Long term and other benefits would be provided to the selected candidates.
  • Under Health Benefits, the selected candidates would get Health care plan, Disability benefits, Dental plan and Vision care benefits.
  • Under Long term benefits, the selected candidates would get Group insurance benefits and Life insurance.
  • In addition to the above mentioned health and long term benefits the selected candidates would get other benefits in the form of Free parking facilities.

How to Apply

If you are interested in applying, apply through the given options.

By email

[email protected]

Note

Please include the following while sending the application

  • References attesting experience

 

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